Sharing & collaboration overview
Play is built for teams. You can share apps, chats, knowledge, and collections or data across your workspace, with access controlled at several levels.
What you can share
Apps
Chats
Knowledge
Collections / data
How access works
Play uses layered access controls:
Workspace role — Admin or Member
App access — Editor or Viewer
Group level — Share with groups instead of individuals
General access — Invite only, workspace members, or anyone with the link
Core concept
Inviting someone to an app can also invite them to the workspace. If they are not already a member, Play walks you through adding them and shows any seat costs that apply on your plan.
What to keep in mind
Use the most restrictive access level that still works for the people who need it.
Use groups when you want to manage access at scale.
Check the invite flow carefully before confirming, especially when the person is new to your workspace.